The American Society of Nephrology (ASN)— which represents more than 18,000 physicians, researchers, nurses, and other health professionals dedicated to leading the fight against kidney diseases—seeks a fulltime Governance Specialist. Reporting to the ASN Vice President of Operations, the Governance Specialist (Specialist) will contribute to the successful execution of the strategic initiatives and governance activities for the ASN Council, ASN Executive Committee, and all associated committees, taskforces, and other interest groups. The Specialist must exhibit the highest level of professionalism and integrity as this position interacts with high-level stakeholders and has access to confidential information.
Duties and Responsibilities:
Manage activities for ASN Council (the society’s governing body) and ASN Executive Committee to include scheduling conference calls and meetings, compiling and preparing agenda and meeting materials, taking minutes, and coordinating individualized calendars for each member of the council or executive committee.
Handle logistics for all meetings at ASN Headquarters and ASN Council meetings including travel forms and correspondence with ASN’s travel agent.
Process travel expenses for the ASN leadership, including the council and executive committee.
Coordinate and manage the committee selection process for the association; keeping staff liaisons on task and creating new rosters annually.
Serve as liaison to ASN Awards Committee to include scheduling conference calls, invitation letters, and preparing meeting materials and other correspondence.
Serve as the liaison to the ASN Nominating Committee, coordinating the distribution of call for nominations, scheduling conference calls, and developing and tracking the council ballot.
Coordinate and order awards for ASN Kidney Week (the society’s annual meeting) to include corporate support, foundation, governance, and plenary awards.
Administer the ASN Ethics and Professional Standards Committee, ensuring all organizational conflicts of interest and commitment are addressed and mitigated.
Manage leadership lists for ASN Kidney Week and social events.
Coordinate the process for developing the video for the award winners at ASN Kidney Week, working with the awardees to gather the relevant information, and ensuring the vendor finalizes the video.
Draft general correspondence as required from the ASN President and the ASN Executive Vice President.
Provide administrative support to the ASN Executive Vice President.
Maintain the files for all ASN contracts and track stipends to be certain all payments are processed timely.
In the absence of the Operations Associate, provide administrative back-up support including serving as first point of contact for phone coverage, screening incoming phone calls, answering, and referring inquiries as appropriate; providing, opening, and distributing mail, responding to messages in the ASN general email and Operations email inboxes.
Accept other duties and responsibilities appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this position and is not to be considered all inclusive.
Professional Experience and Education:
Three to five years administrative experience working with leadership in a non-profit organization or experience in related industry preferred.
Proficiency in Microsoft Office required, including Word, Excel, PowerPoint, and Adobe Acrobat.
Experience with database management.
Time management and organizational skills.
Exceptional written and oral communication skills.
Dedication to providing customer service of the highest level.
Professionalism and confidentiality.
Excellent interpersonal skills.
Ability to work in a team environment.
Ability to establish and nurture relationships with members, staff, vendors, and other stakeholders.
ASN offers a competitive salary commensurate with experience and a comprehensive fringe benefits package.
Interested applicants should email a cover letter, resume, and salary requirements (with the subject line: Governance Specialist) to ASN at firstname.lastname@example.org. Please note the society can only accept online applications for this position.
About The American Society of Nephrology
The American Society of Nephrology (ASN) was founded in 1966 as a nonprofit corporation to enhance and assist the study and practice of nephrology, to provide a forum for the promulgation of research, and to meet the professional and continuing education needs of its members.