Are you looking for an entry level opportunity with growth in the non-profit events space? @ NIGP, we have between 300 – 400 events a year and are looking for our next Events & Program Assistant to join our team and grow alongside our organization?
At NIGP, we are growing and ready for innovation. Are you that person?
As NIGP’s Events & Program Assistant, you will support the Events and Content Delivery team with a focus on the overall logistics necessary to produce courses and events, including event and course creation, textbook and collateral material distribution, and event close-out. This position also supports the accreditation programs by providing administrative support to the program manager.
Your Key Responsibilities will be:
Content Delivery Support
Data entry and database management of all courses, including building courses and ensuring a professional and accurate web presence
Creating and maintaining seminar files
Confirms and finalizes supplemental course material and textbook orders
Completes course close-out by confirming student registrations, attendance, assign credit as needed, and return any textbooks to inventory
Determines Chapter rebates for chapter hosted seminars based on student counts and submits payment requests to Accounting
Reviews, codes, and submits monthly textbook invoices to Accounting
Reconciles department credit card and provides appropriate backup to accounting
Maintains contract training files ensuring contracts are valid and current
Assists with monitoring and responding to inquiries from customers, trainers and coordinators as directed by the Events Administrator, Events Manager and Director, Events and Program Delivery
Completes monthly KPI reports
Provides onsite registration assistance as needed to assigned meetings and events
Receives applications for OA4 and Pareto Accreditations and acknowledges receipt with customers
Upload application and supporting documentation to our shared drive and alert Best Practices Manager
Maintains data entry of applications including application status, creating invoices and sending confirmation emails
Upon award of accreditation
Your Ideal Skills and Abilities:
Excellent time management skills
Ability to handle multiple programs and tasks, prioritize projects, and meet deadlines
Good organizational and problem-solving skills
Strong attention to detail
Excellent verbal/written communication skills
Exceptional customer service skills
Experience with MS Office and AMS databases - NetForum a plus
Ability to maintain excellent interpersonal relationships
Reliable and dependable
Ability to maintain composure and stay calm in stressful situations
Must be able to work collaboratively, as well as independently
Your Minimum Qualifications are:
Any combination of education, experience and training equivalent to:
Associates Degree; Bachelor’s Degree preferred
Two years of events and programs support
Additional Salary Information: At NIGP, we are committed to provide competitive salaries that are equitable and reflect the requirements and responsibilities of the position. In addition, we continuously benchmark our benefit package.
NIGP: The Institute for Public Procurement. Developing, supporting and promoting the public procurement profession through premier educational and research programs, professional support, technical services and advocacy initiatives that benefit members and constituents since 1944.With over 3,000 member agencies representing over 15,000 professionals across the United States, Canada and countries outside of North America, the Institute is international in its reach. Our goal is simple (though maybe not so easily attained): recognition and esteem for the government procurement profession and its dedicated practitioners.